In accordance with the By-Laws of the Hallmark Condominium Association, this letter will serve as the official notice of the 2022 Annual Meeting of the Hallmark Condominium Association Annual Unit Owner’s Meeting. In order to safeguard the health and safety of all participants, the annual meeting this year will again be held virtually via Zoom, attendance shall be tabulated by proxy.

AGENDA

The preliminary Meeting Agenda is as follows:

• Roll Call and certifying proxies
• Verification of Quorum
• Board Member Election, Upcoming Budget and Assessment of FY2023.
• Proof of Notice of Meeting
• Board Chair Slide Presentation and Review
• Management/Board of Trustees Q&A
• Open Forum
• Adjournment

Whether you are intended to attend the Zoom meeting or not, please take a moment to fill out the proxy and return by email/text to the Management or members of the Board no later than December 12th, 2022. This will help to ensure a quorum and allow the Board to conduct official HOA business.

To download a copy of the proxy:

https://hallmarkcondominium.com/download/Hallmark-Annual_Meeting_Proxy_2022.pdf

In the coming days, the Board of Trustees will be reaching out to you either by phone, email or text, to collect proxies to ensure a quorum is met. For the convenience of residence owners, you can leave the proxy to the board members by by their doors. Proxies will also be sent to the Management for attendance tabulation. You may also return the proxy to the Management by mail, or email it to Eric Mason (eric.mason@actionvest.com), or HOA email hallmarkcondominium@gmail.com.

Thank you for your anticipated participation in this important meeting.  We look forward to receiving your proxy and seeing you on Zoom Wednesday, December 14^th, 2022 at 5:00 P.M.