Notices & Announcements
- This event has passed.
HOA Annual Meeting
December 11 @ 6:00 pm - 8:00 pm
In accordance with the By-Laws of the Hallmark Condominium Association, this letter will serve as the official notice of the 2024 Annual Meeting of the Hallmark Condominium Association Annual Unit Owner’s Meeting. The annual meeting this year will again be held virtually via Zoom, attendance shall be tabulated by proxy.
| Location: | Virtually via Zoom. Presented @ 284 Harvard Ave., Cambridge MA 02139 |
| Date: | Wednesday, December 11th, 2024 |
| Time: | 6:00 P.M. |
| Zoom Link: | TBD (Zoom link will be emailed in the coming weeks) |
AGENDA
The preliminary Meeting Agenda is as follows:
- Roll Call and certifying proxies
- Verification of Quorum
- Board Member Election, Upcoming Budget and Assessment of FY2025.
- Proof of Notice of Meeting
- Board Chair Slide Presentation and Review
- Management-Board of Trustees Q&A
- Open Forum
- Adjournment
**IMPORTANT**
Enclosed with this notification you will find a Proxy Form for the Annual Meeting. Please understand that for positive changes to be made and your voice to be heard you are strongly encouraged to sign and return the proxy. Because there will be no in-person meeting or voting for the Unit Owners, therefore, it is vitally important for the Association to receive enough proxies to establish a quorum before the virtual meeting, so that the business of the Association can be conducted properly.
Whether you are intended to attend the Zoom meeting or not, please take a moment to fill out the proxy and return it to the Management or members of the Board no later than December 9th, 2024. This will help to ensure a quorum and allow the Board to conduct official HOA business.
In the coming weeks, the Board of Trustees will be reaching out to you either by phone, email or text, to collect proxies to ensure a quorum is met. For the convenience of residence owners, you can leave the proxy to the board members by by their doors. Proxies will also be sent to the Management for attendance tabulation. You may also return the proxy to the Management by mail, or email it to our manager Eric Mason (eric.mason@actionvest.com), or HOA email hallmarkcondominium@gmail.com.
Thank you for your anticipated participation in this important meeting. We look forward to receiving your proxy and seeing you on Zoom Wednesday, December 11th, 2024 at 6:00 P.M.
