Hallmark Condominium

Resident Handbook 2022 Tenants Edition Release
2022-08-16 | MA
The Resident Handbook Tenants Edition has been released. The move-out guidelines for the building as well as the handbook were sent out to all unit owners. Please read them very carefully.
For renting units, please pass this information onto your tenants. If you have a management company handling your unit, please forward to your property manager.

Annual Fire Alarm Testing
2022-08-30 11:00 - 13:00 (America/New_York) | MA
Attention: Common Area Fire Alarm Testing August 30th, 2022 11am-1pm
Please be advised that Alarm NE will be on site to conduct a fire alarm inspection in the common area on:
Tuesday, August 30th, 2022
During the inspection, alarms may be sounding from time to time.
As a reminder, all residents are responsible for the functioning of the smoke/carbon monoxide detectors within their own unit(s) as they are not tired to the common area system. Residents are strongly advised to check the detector battery on a yearly basis, make sure it is operational at all times. Thank you for your attention and cooperation.

Boiler Serviced and Turned On
2022-10-04 15:00 - 17:00 | MA
Memo: Boiler Serviced and Turned On for the Heating Season
Heating has been turned on by the HVAC service company for the season, providing heat for both common area and individual units by the Condominium Association. However, Unit Owners (Landlords) or their Realtor/Agent are responsible for maintaining the heating equipment (thermostat, zone, valve, transformer, heating pipes, wiring, etc.) within their units. If residents are experiencing no heat within their unit, he/she should contact their landlord(s) or their realtor/agent for repair, most likely a result of mal-functioning/non-functioning in-unit equipment. Please refer to the Resident’s Handbook for further details on heating elements and the maintenance protocols.

Water Shutoff
2022-10-12 10:00 - 12:00 | MA
Attention: Building Water Shut Off
Please be advised that the water will be shut off for a unit repair on:
Wednesday, October 12th, 2022
10:00am to 12:00pm
We apologize for any inconvenience.
Thank you for your attention and cooperation.

Board Meeting
2022-10-16 15:00 - 17:00 | Via Zoom
Discussing 2nd half of the year 2022 agendas.

Water Shutoff
2022-10-20 10:00 - 14:00 | MA
Attention: Building Water Shut Off
Please be advised that the water will be shut off for a unit repair on:
Thursday, October 20th, 2022
10:00am to 2:00pm
We apologize for any inconvenience.
Thank you for your attention and cooperation.

Hallmark Condominium Annual Meeting 12.14.2022
2022-12-14 17:00 - 18:30 | MA
In accordance with the By-Laws of the Hallmark Condominium Association, this letter will serve as the official notice of the 2022 Annual Meeting of the Hallmark Condominium Association Annual Unit Owner’s Meeting. In order to safeguard the health and safety of all participants, the annual meeting this year will again be held virtually via Zoom, attendance shall be tabulated by proxy.

Location:
Virtually via Zoom. Presented @ 284 Harvard Ave., Cambridge MA 02139

Date:
Wednesday, December 14th, 2022

Time:
5:00P.M.

Zoom Link:
Click to open app

AGENDA
The preliminary Meeting Agenda is as follows:

Roll Call and certifying proxies
Verification of Quorum
Board Member Election, Upcoming Budget and Assessment of FY2023.
Proof of Notice of Meeting
Board Chair Slide Presentation and Review
Management/Board of Trustees Q&A
Open Forum
Adjournment

Whether you are intended to attend the Zoom meeting or not, please take a moment to fill out the proxy and return by email/text to the Management or members of the Board no later than December 12th, 2022. This will help to ensure a quorum and allow the Board to conduct official HOA business.
To download a copy of the proxy:
https://hallmarkcondominium.com/download/Hallmark-Annual_Meeting_Proxy_2022.pdf
In the coming days, the Board of Trustees will be reaching out to you either by phone, email or text, to collect proxies to ensure a quorum is met. For the convenience of residence owners, you can leave the proxy to the board members by by their doors. Proxies will also be sent to the Management for attendance tabulation. You may also return the proxy to the Management by mail, or email it to Eric Mason (eric.mason@actionvest.com), or HOA email hallmarkcondominium@gmail.com.
Thank you for your anticipated participation in this important meeting. We look forward to receiving your proxy and seeing you on Zoom Wednesday, December 14th, 2022 at 5:00 P.M.

Annual State Elevator Safety Test & Inspection
2023-03-29 11:00 - 13:00 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States
The annual state elevator safety test and inspecton for the elevator has been scheduled by the Department of Public Safety on
Wednesday, March 29, 2023, beginning at about 11:00 AM.
During the inspection, there will be interruption to the elevator
services. Please plan ahead and make necessary arrangements to your schedule.

Memo: Common Area Carpet Installation (updated)
2023-04-27 08:00 - 2023-05-03 17:00 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States
Please be advised that the carpets installation schedule has be
delayed to a later date:
Thursday April 27th through Wednesday May 3rd.
We kindly ask for your cooperation in making sure that all door mats or other personal belongings outside of the units being removed, keeping the hallway clear and foot traffic to a minimum on these days.
Neither the Association, the Management nor the Vendor is liable for belongings that are not removed as requested above, and for any associated damages or loss that may be incurred as a result of the work being done.
Please plan ahead and make necessary arrangement and preparation.
Further notice will be given should there be any schedule changes.
Thank you for your attention and cooperation.

Attention: Elevator Repair and Outage
2023-05-10 - 2023-05-11 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States
Please be advised that the elevator company will be on site to replace an elevator part from:
Wednesday, May 10th to Thursday, May 11th
During the period of time the elevator will be shut down and out of service. Please plan ahead and make necessary arrangements to your schedule, utilizing the stairways for access.
We apologize for the inconvenience.
Thank you for your attention and cooperation.

Common Area Fire Alarm Testing 2023
2023-08-22 13:00 - 15:00 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States
Please be advised that Alarm NE will be on site to conduct the annual fire alarm inspection in the common area on:
Tuesday, August 22nd, 2023 1pm-3pm
During the inspection, alarms may be sounding from time to time. As a reminder, all residents are responsible for the functioning of the smoke/carbon monoxide detectors within their own unit(s) as they are not tired to the common area system. Residents are strongly advised to check the detector battery on a yearly basis, make sure it is operational at all times. Thank you for your attention and cooperation.

Eversource boiler room gas line corrosion inspection
2024-04-02 11:00 - 12:00 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States
To maintain safe operation of the natural gas infrastructure, state and federal laws require Eversource to perform corrosion inspections on inside gas meters and piping every three year. OMARK Consultants Inc., will be perform the safety inspections.
This required safety inspection designed to detect gas leaks before they can be smelled and identify any corrosion that could compromise the integrity of the pipe within the foundation wall of the home. The inspection will take 15 imintues to perform by OMARK technicians.
Eversource Leak Management

Fire Extinguishers Inspection
2024-04-29 10:30 - 11:30 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States
Fire Extinguishers will be inspected and replaced with new ones.

Heating pipe repair on the 6th Floor stairway
2024-05-01 09:00 - 11:00 | MA

Hallmark Condominium Board Meeting
2024-06-01 15:00 - 16:30 | MA

Attention: Hallway Carpet Cleaning
2024-06-11 09:00 - 17:00 | MA

Admitted to Nexamp Solar Farm
2024-08-21 10:00 - 11:00 | MA
The Association has officially joined a community solar farm share and will be receiving solar credit for the 10% electricity supply use.

Boston Drone Service Roof Inspection
2024-09-02 18:00 - 19:00 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States

Common Area Fire Alarm Testing 2024
2024-09-04 08:00 - 10:00 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States

Boiler Serviced and Turned On for the Heating Season
2024-10-03 12:00 - 13:00 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States
Boiler Serviced and Turned On for the Heating Season
Heating has been turned on by the HVAC service company for the season, providing heat for both common area and individual units by the Condominium Association. However, Unit Owners (Landlords) or their Realtor/Agent are responsible for maintaining the heating equipment (thermostat, zone, valve, transformer, heating pipes, wiring, etc.) within their units. If residents are experiencing no heat within their unit, he/she should contact their landlord(s) or their realtor/agent for repair, most likely a result of mal-functioning/non-functioning in-unit equipment. Please refer to the Resident’s Handbook for further details on heating elements and the maintenance protocols.

Webinar: Best Practices for Dealing with Litigation in your Condominium Association
2024-11-14 12:00 - 14:00 | Via Zoom
Please click this URL to join. https://us02web.zoom.us/w/82785264028?tk=vtgWrLkFhEhK4t4XGe6ZQa2jR0NTix5XRVXuqQkZ2Ic.DQcAAAATRmLhnBZROVdlN2NMMlNPLWpiY3FhaXQ1ZUl3AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA&pwd=[REDACTED]

Board Meeting
2024-11-19 04:30 - 18:00 | Via Zoom
General board meeting discussing the second half of 2024 agenda, preparing for annual meeting.

Webinar: CTA Filing Advice and Answers to all of your CTA Filing Questions
2024-12-05 11:00 - 13:00 | Via Zoom
Join MEEB Attorneys Mark Einhorn and Mathew Gaines as they continue the discussion regarding the Corporate Transparency Act (“CTA”) and how Associations can navigate the regulations in a practical and efficient manner. Don’t be spooked about the requirements as MEEB has solutions.
Please click this URL to join. https://us02web.zoom.us/w/89001516431?tk=c03h3-aHN4gbVOo1SCKKsb7ZDsGzE4G2PoUEBIRcovs.DQcAAAAUuOddjxZiekU1NEE2X1FMMkpfY3NzYWN6LU9nAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA&pwd=[REDACTED]
Passcode: [REDACTED]

Water Shut Off
2024-12-11 10:00 - 12:00 | Hallmark Condominium, 284 Harvard St, Cambridge, MA, 02139, United States
Attention: Building Water Shut Off
Please be advised that the water will be shut off for a unit repair on:
Wednesday, December 11th, 2024
10:00am to 12:00pm
We apologize for any inconvenience.
Thank you for your attention and cooperation.

HOA Annual Meeting
2024-12-11 18:00 - 20:00 | Via Zoom
In accordance with the By-Laws of the Hallmark Condominium Association, this letter will serve as the official notice of the 2024 Annual Meeting of the Hallmark Condominium Association Annual Unit Owner’s Meeting. The annual meeting this year will again be held virtually via Zoom, attendance shall be tabulated by proxy.

Location:
Virtually via Zoom. Presented @ 284 Harvard Ave., Cambridge MA 02139

Date:
Wednesday, December 11th, 2024

Time:
6:00 P.M.

Zoom Link:
TBD (Zoom link will be emailed in the coming weeks)

AGENDA
The preliminary Meeting Agenda is as follows:

Roll Call and certifying proxies
Verification of Quorum
Board Member Election, Upcoming Budget and Assessment of FY2025.
Proof of Notice of Meeting
Board Chair Slide Presentation and Review
Management-Board of Trustees Q&A
Open Forum
Adjournment

**IMPORTANT**
Enclosed with this notification you will find a Proxy Form for the Annual Meeting. Please understand that for positive changes to be made and your voice to be heard you are strongly encouraged to sign and return the proxy. Because there will be no in-person meeting or voting for the Unit Owners, therefore, it is vitally important for the Association to receive enough proxies to establish a quorum before the virtual meeting, so that the business of the Association can be conducted properly.
Whether you are intended to attend the Zoom meeting or not, please take a moment to fill out the proxy and return it to the Management or members of the Board no later than December 9th, 2024. This will help to ensure a quorum and allow the Board to conduct official HOA business.
In the coming weeks, the Board of Trustees will be reaching out to you either by phone, email or text, to collect proxies to ensure a quorum is met. For the convenience of residence owners, you can leave the proxy to the board members by by their doors. Proxies will also be sent to the Management for attendance tabulation. You may also return the proxy to the Management by mail, or email it to our manager Eric Mason (eric.mason@actionvest.com), or HOA email hallmarkcondominium@gmail.com.
Thank you for your anticipated participation in this important meeting. We look forward to receiving your proxy and seeing you on Zoom Wednesday, December 11th, 2024 at 6:00 P.M.

Webinar: How To Right Size Your Condominium Fee Q&A
2025-01-23 13:00 - 14:00 | MA
Topic: How To Right Size Your Condominium Fee Q&A. Hosted by SPS Solutions.
https://sps-solutions.zoom.us/w/89761401070?tk=wCou3sjdWZ7EFOxS-7nrKhkfmIMnORZ5d_7-ynmNXtE.DQcAAAAU5jJI7hZRalFWbm5WTFRTcU93WS1KaU9VWS1nAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA&uuid=WN_ddX89B4xQJCCwhywOuVi6A

Webinar: Implementing Effective Rules & The Enforcement Process
2025-01-24 12:00 - 14:00 | Via Zoom
Topic: Implementing Effective Rules & The Enforcement Process
Description: Join MEEB Attorneys Janet Oulousian Aronson and Alexandra Hulick in an informative one-hour discussion, on Friday, January 24th to review the purpose and process for establishment of effective rules and regulations and the best practices to enforce violations.
https://us02web.zoom.us/w/81656256258?tk=4nvQFGwv3PQNxK8fxQXuONQOqNekdpgoJoPa7lVFNJw.DQcAAAATAxeXAhZpeXE3SDdVb1NuS1N1X0JtZjZoRzhRAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA&pwd=[REDACTED]
Passcode:[REDACTED]

Annual State Boiler Safety Inspection
2025-02-17 09:00 - 11:00 | MA
FM Global will be on site for MA Department of Fire Services Boiler & Pressure Vessel inspection.

Webinar: Understanding Your Winter Natural Gas Bill: What to Know and Resources Available to Help
2025-02-18 13:00 - 14:00 | Via MS Virtual Events
Register for our free Understanding Your Winter Natural Gas Bill webinar and learn about what’s driving higher natural gas bills this winter, financial assistance and energy-saving programs available to help you better manage your bills.
Topics Include:

Winter Natural Gas Usage
Winter Rate Adjustments
The Components of Your Eversource Natural Gas Bill
Financial Assistance and Energy Efficiency Programs Available to Help

https://events.teams.microsoft.com/event/94bb0d08-4004-418f-a355-177d0225bcee@b6915f8a-d838-47d0-931a-40297c4931bd

Webinar: Condominium Compliance with Carbon Emissions Reduction Requirements
2025-02-25 12:00 - 14:00 | Via Zoom
Topic: Condominium Compliance with Carbon Emissions Reduction Requirements
Join from PC, Mac, iPad, or Android:
https://us02web.zoom.us/w/88001663475?tk=qGw1-O9_PJCDi46-o7eIityRe71jGv8t7EK2Jxw1JkU.DQcAAAAUfU7R8xY2QWxnS2ctQ1FyNkxWR3VpQ2Y2U3l3AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA&pwd=[REDACTED]
Passcode:[REDACTED]
